DocCite

For Clinical Research Coordinators

DocCite for Clinical Research Coordinators

CRCs field dozens of questions a day that live inside the protocol, the ICF, amendments, and the site binder. DocCite is a private, offline app for iPhone, iPad, Mac, Android, and Windows that searches across your loaded study documents at once and shows the exact cited passage behind each answer, so you can respond with confidence and point to the source.

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Why CRCs use DocCite

Coordinator work sits at the intersection of many documents, many sponsors, and many small decisions that need a verifiable source. Manual search across PDFs handles one file at a time. DocCite was built for the shape of CRC work: repeated questions across protocols, amendments, ICFs, and site manuals, answered with a citation you can open and show to a monitor or an investigator.

One search, many documents

Ask a question once and DocCite searches across every study document you have loaded for the site, instead of opening each PDF in turn and repeating Ctrl+F.

A citation behind every answer

Each result includes the document name, page, and section, and a tap jumps to the passage in context. When a sponsor or monitor asks where the answer came from, you have it.

Amendments surfaced, not buried

When a protocol and an amendment disagree, DocCite flags the ambiguity rather than silently picking one. You see both passages and decide, instead of quoting a superseded requirement.

Local, offline, no account

Documents stay on your device. No cloud upload, no login, nothing to configure with site IT. Works in exam rooms and clinic spaces where Wi-Fi is unreliable.

Day-to-day use for CRCs

Typical questions that come up between enrollment, visits, and monitoring, and how DocCite fits them.

  • Eligibility checks during screening

    Ask about a specific inclusion or exclusion criterion and see the exact protocol language, with the page and section to reference in a query log or chart note.

  • Visit window and assessment questions

    Pull up schedule of assessments details, allowable windows, and protocol-defined procedures without flipping between the schedule, the visit narrative, and any memos.

  • Consent questions from patients

    When a participant asks what they signed up for, search the ICF for the relevant passage (risks, alternatives, data use) and point to the exact language, not a paraphrase.

  • Amendment impact on current visits

    Check whether a recent amendment changes a lab, a procedure, or a visit, and see the before and after language side by side in the cited passages.

  • Pharmacy and drug handling details

    Look up preparation, storage, and dispensing instructions from the pharmacy manual on the same device you are using for the visit, offline if needed.

  • Monitoring visit prep

    Re-ask the same questions a monitor is likely to ask, with citations ready, so the visit is a review of the source rather than a scavenger hunt.

Why cited proof and local handling matter

Citations are the trust layer

CRCs are asked to back up answers in query responses, monitoring visits, and audits. A good answer with no source is still a paraphrase. DocCite shows the supporting excerpt for every result, with document name, page, and section, and when evidence is weak, it says so rather than guessing. You can always verify against the source document yourself.

Local handling keeps study documents in scope

Site documents and sponsor materials are sensitive. DocCite keeps your files on your device, with no cloud upload, no account, and no external transmission for search or answers. That makes it easier to use on a shared site network, on a personal iPad, or anywhere the connection is unreliable. See the privacy page for details.

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